How to Run an Effective Board Meeting

A successful board meeting will improve decision-making and productivity as well as improve collaboration and time management and bring businesses closer to their goals. To ensure a productive meeting, you need an exciting agenda, the right boardbook template and clear guidelines for governance.

Set clear meeting objectives for the board and then communicate the goals to the members prior to meetings. This will help everyone plan and prioritize discussion topics and avoid meetings that are too long and ineffective. Focus on issues instead of updates and ensure meetings don’t exceed 30 minutes per topic This will help keep discussions productive and minimize the fatigue of meetings.

Make clear the way in which decisions will be taken during the meeting. Encourage dialogue and respect different opinions, but also be open about difficult issues or bad news. If you must use a formal voting process, ensure the procedure is well-outlined with a precise number of required votes to ensure that a decision is taken as a consensus. The minutes of the meeting can precisely keep track of the votes which allows for accountability and follow-up.

When the meeting is finished review all the decisions taken and create action items for each chief executive to deliver to their departments. This will help reinforce the new strategies agreed upon and ensure that every department is fully on board with implementing these goals. Then, regularly review and assess the effectiveness of these actions during subsequent meetings to create a culture of accountability and ensure that everyone follows through.

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